How to Run an Effective T-Ball Meeting for Parents

In many communities, the youth T-ball league begins after the league administrators hold a meeting designed to provide information to parents. T-ball is the first foray into baseball for youths, so parents may have plenty of questions that need answering. If you work as a league president or administrator, it's important to run an effective preseason meeting to share information and encourage parents to enroll their children in your T-ball league.

Instructions

    • 1

      Publicize the meeting at least two weeks in advance through a variety of mediums. These include detailing the meeting on the league's website, by calling parents who have enrolled their children, hanging posters in areas such as the town's library and community center and even making use of social media sites such as Facebook. Your advertisements should give the date, time, location and duration of the meeting, and stress to parents why they should attend.

    • 2

      Provide the parents with an itinerary for the meeting, especially if you have multiple speakers or a lengthy question-and-answer period. An itinerary will show the parents that you're organized and responsible. It will also remind them that they'll have an opportunity to ask questions at a designated time, which will help prevent them from interrupting.

    • 3

      Introduce yourself and any other speakers who are helping to run the meeting. Give a brief background on your role as a league official, and explain why you enjoy the role. Hearing that you have a passion for baseball will please many parents, who may be anxious about sending their children into an organized sport for the first time.

    • 4

      Give a brief rundown on why parents should consider enrolling their children in T-ball, if that's the focus of the meeting. The benefits of T-ball include exercise, an ability to make new friends and learning a new sport. If the meeting is geared toward fundraising, explain why the league needs additional funds, how much it needs and how the league will use the funds.

    • 5

      Turn the floor over to the parents to ask any questions of you or the other league officials. Try to keep the questions as relevant to the league as possible; if a parent has a specific question about her child, for example, ask her to speak to you individually after the meeting.