How to Do a Field-Day Award Ceremony

When planning a field-day award ceremony, try taking inspiration from your own childhood, and those prized ribbons, trophies and certificates you won. Use the ideas that worked best, but add a contemporary theme. Playing music or having a professional ball player hand out the awards are two ideas for making the award ceremony special. The key to planning the award ceremony is to make it fun and memorable and to stay within the budget.

Things You'll Need

  • Budget
  • Venue
  • Theme decorations
  • Awards
  • Refreshment tables
  • Refreshments
  • Napkins
  • Trash cans
  • Stereo equipment
  • Microphone
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Instructions

    • 1

      Find out what the budget is for the ceremony. Use this as your guide for planning the event.

    • 2

      Discuss different themes with other school leaders. Using a health-oriented, field-day theme is one popular choice. Another idea is to use an Olympic theme.

    • 3

      Decide on the best venue for the awards ceremony, given the available possibilities. Convenient school locations include the event field, the cafeteria or on a school stage.

    • 4

      Decide on theme-appropriate decorations for the award ceremony. For example, if the field-day theme is health, then displays about healthy living and nutrition can be used. Balloons with health-related slogans like "Eat your vegetables" continue the theme. For an Olympic theme, use of the American flag and the colors red, white and blue works well.

    • 5

      Decide on the awards. Ribbons of different colors are an inexpensive and popular choice, particularly if the Olympic theme is used. T-shirts with popular health slogans are ideal if the health theme is used. Trophies are always popular. Team trophies with the entire team's names inscribed on them offer a good way to give all student participants recognition. Keep in mind that the more awards you give out to kids, the better.

    • 6

      Decide on whether refreshments are appropriate given the time of day, school policy and the venue. If refreshments are provided, you must arrange for a cleanup committee after the ceremony. Using a head count of participants and visitors, order the refreshments that tie in with your theme. For example, if you choose the healthy theme, sunflower seeds and apples make appropriate refreshments. Providing trash cans is another important detail to remember.

    • 7

      Order decorations, awards and refreshments. Remember to keep budget considerations and head count in mind as you order. Ask companies if they will give you a discount or consider donating some supplies for the school event.

    • 8

      Decide on the music for the ceremony. The theme to the movie "Rocky" is an evergreen. Or playing "The Star-Spangled Banner" is appropriate if the Olympic theme is used.

    • 9

      Select who will hand out the awards. If possible, select a local, recognizable sports figure. To contact a celebrity, you can start by calling his team office to find out the best way to reach him.

    • 10

      Arrange to get the microphone and stereo set-up for music for the ceremony. Contact the Audio-Visual Club for help setting the equipment up for use.