How to Kindly Solicit Donations for Nonprofit Baseball

Non-profit baseball leagues provide the opportunity for youth athletes to play America's past-time in their local community. However, there are costs involved with running those leagues, such as field maintenance, equipment and uniforms, as well as hiring umpires to officiate games. Additionally, a local team or league can endure costs for special trips such as participating in tournaments outside of town. One way to dissuade these costs is by soliciting for donations. Whether you are a parent or player, there are some ways you can ask for money in a respectful manner from others in your community.

Instructions

    • 1

      Clearly define the purpose for the money. For example, if you're raising money so the league can purchase new helmets, clearly define that information on any solicitation form, advertisement or fundraising website. Create these materials so they're uniform in nature, and pass them out to all participants who are asking for donations.

    • 2

      Wear part or all of your baseball uniform. This immediately identifies you with the league when you approach someone. If weather is prohibitive, such as it is raining or snowing, wear team or league jacket in lieu of the uniform.

    • 3

      Go to locations where baseball fans frequent. For example, if standing outside professional or collegiate baseball stadiums, you'll run into fans who share a passion for baseball and who might be inclined to donate. If those locations are not available, then go to places such as malls, shopping centers or supermarkets.

    • 4

      Ask someone politely if they would like to donate to your non-profit baseball cause. Use polite language such as "Excuse me, sir?" or "Excuse me, may I have a moment of your time." If the person waves you off, then let him continue on his day. If he wants to engage, he will stop and speak with you.

    • 5

      Explain the reason why you're collecting the money. Hand over the solicitation flyer or supporting documentation so he reads it while you are further explaining. Give your name, associated league or team, and the purpose for the fundraising. Also, if your group is a 501(c)(3), explain that his donation is also tax deductible.

    • 6

      Answer any questions the potential donor has about donating money politely and respectfully. For example, he might ask how long the fundraising effort is going for, or what type of payments are accepted.

    • 7

      Collect the donation and thank him for his support. If he decides to donate, collect the payment and provide him with a receipt, which is usually found on the donation form. If he decides not to donate at that moment, thank him for listening and wish him well. The important thing is that whether the person ultimately donates or not, keep a polite demeanor throughout the entire interaction.